The time has come to leave your job. Aside from talking to your manager about leaving, you’ll also need to submit a resignation letter. You may have read our guide on what to include in a resignation letter. If you’re still not sure what to say or are in a rush, we’ve compiled a variety of resignation letter templates for you to use for free. We’ve included basic, two-week, and last-minute templates to suit different situations.
Before we dive into the resignation letter templates, let’s review some crucial elements you should include in your letter:
- Your name and contact information
- Date of the letter
- Addressee’s name and title, along with the company name
- A clear statement of resignation
- The effective date of your resignation
- A brief explanation for your resignation (optional)
- Express gratitude for the opportunities provided
- Offer assistance during the transition period
- A closing statement
- Your signature
Let’s explore various resignation letter templates to help you craft your own letter:
Standard Resignation Letter Template
Use this template when you want to resign from your current role in a professional and straightforward manner. This letter is suitable for most situations and provides a balanced approach. You’ll be expressing gratitude for the opportunity while giving proper notice of your departure.
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]
Dear [Employer’s Name],
I am writing to formally resign from my position at [Company Name], effective [Last Day of Work]. I have decided to pursue a new opportunity that aligns with my long-term career goals.
I want to express my gratitude for the experiences and opportunities I’ve had while working at [Company Name]. I appreciate the support and guidance you and my colleagues have provided during my time here.
Please let me know how I can assist in the transition process and ensure a smooth handover of my duties.
Thank you once again for your understanding and support.
Sincerely,
[Your Name]
Grateful Resignation Letter Template
Choose this template when you’re leaving on good terms and want to express a high level of gratitude for the experiences and opportunities you’ve had while working at the company. You’ll be leaving a lasting impression of appreciation and thankfulness.
Dear [Employer’s Name],
I am writing to formally resign from my position at [Company Name], effective two weeks from today, on [Last Day of Work]. I have decided to accept an offer that better aligns with my career goals and allows me to explore new challenges.
I want to express my sincere gratitude for the opportunities and experiences I’ve had at [Company Name]. I appreciate the support and guidance you and my colleagues have provided during my time here.
During my remaining two weeks, I will do my best to ensure a smooth handover of my duties and assist with the transition process. Please let me know if there’s anything specific I can do to help.
Thank you for your understanding, and I wish [Company Name] continued success.
Sincerely,
[Your Name]
Free Resignation Letter Template for Personal Reasons
This template is appropriate when you need to resign due to circumstances outside of your professional life. It allows you to communicate your reasons for leaving while maintaining a respectful and professional tone. You don’t need to provide excessive detail about your personal situation.
Dear [Employer’s Name],
I am writing to formally resign from my position at [Company Name], effective [Last Day of Work]. Due to personal reasons, I have made the difficult decision to leave my current role to focus on addressing these matters.
I want to express my gratitude for the opportunities and experiences I’ve had while working at [Company Name]. Your support and the guidance of my colleagues have been invaluable during my time here, and I appreciate all the professional growth I’ve experienced.
I am committed to making the transition as smooth as possible and am available to help train my replacement or assist in the handover of my responsibilities. Please let me know how I can be of help during this period.
I apologize for any inconvenience my departure may cause, and I wish you and [Company Name] all the best for the future.
Sincerely,
[Your Name]
Short Notice Resignation Letter Template
If you’re unable to provide the standard two weeks’ notice due to unforeseen circumstances, this template can help you communicate your resignation respectfully and professionally. It acknowledges the short notice and offers an apology for any inconvenience caused.
Dear [Recipient’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Last Working Day]. Due to unforeseen circumstances, I am unable to provide the standard two weeks’ notice. I apologize for any inconvenience this may cause.
I have enjoyed my time at [Company Name] and am grateful for the opportunities and experiences I have had here. I have learned a great deal and have had the pleasure of working with some exceptional colleagues. My decision to leave was not taken lightly, and I truly regret the short notice.
During the remaining time, I will do my best to ensure a smooth handover of my responsibilities and assist in any way possible to minimize disruptions. Please let me know how I can help during this transition period.
Once again, I apologize for the short notice and any inconvenience this may cause. I wish [Company Name] continued success, and I am grateful for the time I have spent as part of the team.
Sincerely,
[Your Name]
These resignation letter templates provide a starting point for crafting your own letter. You should tailor your letter to your specific circumstances. Remember, it’s important to remain professional, respectful, and appreciative of the opportunities you’ve had in your current role. This can have long-term impacts, especially when you need references or an introduction for a future role.
